Renting Out Your Facility, After Hours

April 20th, 2022

Increasing your revenue may always be on the top of your priorities, but when it comes to renting your facility there are a lot of details to put into your policy before you hand over a key. Many facilities rent out portions rooms or spaces for parties, gatherings, meetings, and more. What a great idea to utilize your space and bring in additional revenue.

Before you hand over the keys, you need to have a clear policy on your expectations on cleaning up after, alcohol and/or food on the premises, number of guests and what time the party must end. We asked the NIHCA Networking Group what they have in place for policies on alcohol use and closing time. The consensus is that everything winds down between 11pm and Midnight. Clean up is done by the renters and they are out between Midnight and 1am, giving the renters an hour to clean up.

Do you rent your facility out? What policies do you have in place for rentals? We would love to hear from you!

”Service to others is the rent you pay for your room here on earth.” ~Muhammad Ali


March 31st, 2022

Budget is something we all need to consider and stick to, in order to be successful. Your budget is also something important to review on a regular basis and not just in the case of an emergency or when in a pickle. With prices rising on everything from our gas bill to a dozen eggs, it might be a good time to review your budget.

A great question came through our NIHCA Networking Group that we thought could benefit all our members. What percentage of your budget makes up payroll? This is a great question and we received a good response of answers. On average, payroll expenses make up 60% of the total budget for clubs. There are some facilities that are higher at 70% and a few that drop to 50%, but the average prior to 2022 is 60%.

What percentage of your budget is payroll? Is there another large line item in your budge that you would like to compare to other facilities? All responses should be emailed to If you have an idea or a burning question let us know and we may feature your question on our next round of NIHCA Knows.


“A budget is telling your money where to go instead of wondering where it went.”

– Dave Ramsey

Appropriate Clothing

Appropriate clothing for the gym should be basic knowledge but there may be times we need to spell it out for our dear members. Do you have a clothing policy in place for your facility? When we reached out to the NIHCA Networking group, we were surprised to find out more facilities do not have a written policy but do have “rules” clearly stating that proper fitness attire is required.

We recommend that you do have a policy in place now and before it comes down to needing one. We recommend the policy includes the following:

  • Appropriate footwear
    • Shoes must be clean and free of debris
    • No open toe shoes
    • Rubber, no scuff shoes
  • Appropriate tops/bottoms
    • Full length t-shirt or tank, torso needs to be covered
    • No loose or hanging material
    • Must wear shorts or pants
  • No crude or foul language or graphics


Do you already have a policy in place? Share with us what is working at your facility.


 “You can have anything you want in life if you dress for it?” –Edith Head

“I firmly believe that with the right footwear one can rule the world.” —Bette Midler

“When in doubt, wear red.” —Bill Blass

Daily Pass Fee

As a club, it is and should be your goal to increase memberships. As a provider in your community, there is a need to offer daily passes. One of the questions NIHCA gets asked is “how much can we charge for a daily pass”. Then there is the bigger question, “At what age do you require a daily pass to use the facility”. We reached out to the NIHCA Networking Group to get some feedback on these two questions. Here is the data we gathered…

Children under 3 are free and not required to be part of a family membership. Children up to 16 or 17 require a daily pass or a membership. It is also recommended to have a policy in place and clearly stated regarding requirements for minors to be accompanied up to age 15 or 16.

The fees vary on your facilities amenities and your community. On average, we are seeing daily passes range from $5-10.

Also, check out our post on Youth Policy. Let us know, do you have a policy in place regarding age requirements for daily passes, memberships and unaccompanied minors? We would love to hear from you!

Lockers & Locker Rentals

Outdoor shoes, heavy coats, mittens and scarves. We aren’t talking about your lost and found loot; we are talking about lockers at your facility. We want our members to feel comfortable using the facility but we don’t want them tracking in the dirt and snow from the parking lot. Offering open lockers is great but what if your member is concerned about their steel toed work boots walking off? We asked the NIHCA Networking Group if they rent out lockers and how they keep the lockers cleared out of forgotten items (which have included everything from a single sock to car keys).

Renting out your lockers is a great way to bring in some additional revenue. An annual locker rental can range from $60-125 depending on size and availability. Renting out locker space could bring in $5,000-10,000 a year in additional revenue. Facilities tend to rent out no more than ¾ of their lockers leaving room for day usage as well.

Clearly state your policy. Whether the policy is that any locks left overnight will be cut and all items will be removed or that no locks are allowed. Be sure to monitor your locker rooms for unauthorized locks, locker use, and forgotten lockers.  See our article on “Lost & Found Policies”.


~”My actions are my only true belongings” – Thich Nhat Hanh

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